Are you having trouble getting a new habit to stick? Some people say it takes 30 days to form a new habit. That means if you made a New Year’s resolution or set goals for 2018 that include a new habit, it should start getting a lot easier for you from here forward! However, if you still feel like you need a nudge to stick to your resolution or habit, you’re not alone. In truth, habits are formed through triggers, repetition and reward. There’s no magic or universal number of “hits” it takes to establish new ones. Creating new systems and habits takes time Habits are created slowly, as behaviors are repeated. How long it takes a new habit to form can vary widely depending on the behavior, the person, and the circumstances. It might take 30 days or it might take a year to incorporate a new habit into your life! Creating new habits takes focus, time and patience. The best way to be successful is to just start at Day 1. Celebrate your success each day from there. Make sure that your environment supports your current goals and direction, and stay focused on setting yourself up for success. How long it takes to form a particular habit doesn’t really matter that much. The only way to get to Day 500 is to start with Day 1. Changing behaviors is a key component of improving organization and productivity. Making new behaviors routine and habitual ensures the success of maintaining new systems designed to increase your organization, reduce stress and increase productivity. If you’re looking for some tips on how to develop daily habits, we’ve got a few here that will help you get started. Here is a trick we often teach clients to help them successfully create new behaviors into lasting habits.
Debbie Rosemont is a Certified Professional Organizer, Productivity Consultant and Trainer and Owner of Simply Placed. Simply Placed teaches organized systems and productive habits that allow busy professionals to maximize their time, focus on their priorities, reduce stress, improve their customer service and increase their bottom line. She is the author of Six-Word Lessons to Be More Productive.
0 Comments
Procrastination: that undesirable time gap between intention and action. We’re all guilty of procrastination from time to time, and it is one of the biggest time management enemies and productivity killers. You intend to do something, but drag your feet. What are you waiting for? Are you ready to break your procrastination habit? Take a few easy steps today to start new habits that will help you to become more efficient and get more done in less time. Do you have several small tasks to handle today? Don’t wait! It’s easy to put off things that are simple for later, but they add up over the course of your day. If you have a task that you can complete in just a few minutes, do it right away, avoid letting the simple things become overwhelming in number and clutter in your work area and schedule. Make appointments with yourself. If you have a task or project requiring focus, make an appointment with yourself on your calendar to complete it. Set a timer, become unavailable to your coworkers of other people wanting your attention, turn off pop-ups and focus on your project. You’ll finish much faster if you can prevent interruptions and stick to your schedule. Make a goal for tomorrow, today. Before you leave your office tonight, make yourself a goal for tomorrow. Write it down. Add it to your schedule. Make a plan to achieve whatever it is that will be important to you at work in the morning. Set yourself up for success before leaving for the day so you arrive ready in the morning to be productive. If you find you’re stuck in a cycle of procrastination and want to get out, Simply Placed can help, too! Join our virtual productivity program, “It’s About Time”, and let Debbie teach you strategies that can help you get unstuck! What are you waiting for? Debbie Rosemont is a Certified Professional Organizer, Productivity Consultant and Trainer and Owner of Simply Placed. Simply Placed teaches organized systems and productive habits that allow busy professionals to maximize their time, focus on their priorities, reduce stress, improve their customer service and increase their bottom line. She is the author of Six-Word Lessons to Be More Productive. Pay attention over the next few days to how people respond when you greet them and ask “how are you?” or “how have you been?” Notice how many of them include “busy” in their response. In our fast-paced American society, many people wear “busy” like a badge of honor. It’s true that many of us are “busy, busy, busy”, but are we really being productive? I believe the litmus test is to examine results. Are we getting the results we want? If not, then we might not be “busy” on the right things. Here are a few ideas to help you turn your “busy” into “productive” and ensure you’re spending time on the activities that will yield results. Know Your Objectives and Deliverables Take a look at your job description if you have one that’s up to date. Take a look at your annual performance goals. What results are you responsible for producing in your firm? What objectives do you hope to achieve? What is important to you (and your boss)? When you are unclear on your destination, it’s difficult to determine the right direction or the path that will get you there. We can waste a lot of time spinning our wheels down the wrong road when we don’t know where we’re going. I was recently reminded of a funny line from the 1991 movie “City Slickers” where one of the characters says to another “we’re lost, but we’re making really good time”. Case in point. Prioritize Your Tasks Have a “to-do” list or task that’s 10 pages long? No wonder you’re so busy! It’s time to take a second and prioritize. Start small and pick the top three tasks you feel are of greatest priority for that day and focus your efforts on those. It is important to remember that when everything is a priority, nothing is a priority. Pareto’s Principle tells us that we get 80 percent of our results from 20 percent of our activities. What are the 20 percent of tasks you can accomplish that will yield the highest results? I like to suggest to clients that they take 10 minutes at the end of each day to plan for the next. Review your calendar so you know what appointments you have and review your task list so you can identify your priorities. By identifying your top priority for the following day, you can position yourself to hit the ground running. Do First Things First How do you start your day? Do you hop on email and then never get off? Many people do and then at 5:00 wonder where the day has gone. They fall into what I call “reactive mode” (reacting all day to emails, the phone, other people’s interruptions and requests, etc.) and don’t have time left to be proactive. What’s important to you? What can you do first, to jumpstart your day? To pave the path to maximized productivity? I love to exercise in the morning. Let me clarify – I don’t love to exercise, but I love to do it in the morning because I love the results. There’s the long-term health benefits, of course, but for me, there’s also the “I did it” feeling and the natural adrenaline rush I get right afterwards. This fires me up for the day and I’m ready to go. I know those days that I exercise in the morning, I’m much more productive. When I get into a rut and don’t get up to run or go to the gym for a number of days (or weeks) in a row, my energy level is negatively affected. This affects my productivity. Another way to jumpstart your day is to get the most important thing you need to do all day done first. Steven Covey calls this “First things First”, and suggests that successful people make this a habit. I concur. What if, even before you get on email, you tackled the “number one” priority for the day? Accomplish, or make significant progress on the one task that will make the biggest difference in your personal or professional life. Imagine the feeling you’ll have when you get that done and there’s still much of the day in front of you! This strategy can give your day amazing momentum. I also know myself well. I know that if I leave these things (exercise and a high priority task) until later in the day, I will likely not do them at all. I may procrastinate, fill my time with lower priority tasks, or come up with excuses as to why not to exercise or tackle that important thing until later (which never comes). Getting these things done first thing in the morning helps ensure that they happen, that they are out of the way and I can move on. Author and speaker Brian Tracy calls this strategy “Eat a Frog for Breakfast” and even wrote a book on the concept. His idea is that if you had to eat a big, ugly frog on any given day, wouldn’t rather eat it in the morning for breakfast and get it out of the way than having it stare at you all day? Want more? Read Part II Debbie Rosemont is a Certified Professional Organizer, Productivity Consultant and Trainer and Owner of Simply Placed. Simply Placed teaches organized systems and productive habits that allow busy professionals to maximize their time, focus on their priorities, reduce stress, improve their customer service and increase their bottom line. She is the author of Six-Word Lessons to Be More Productive. In Part I I discussed the importance of knowing your objectives and deliverables, prioritizing your tasks, and doing first things first. Part II focuses on three additional tenets to turn busy into productive. Delegate Wondering what to do with the other 80 percent of your tasks? Challenge yourself to see which ones could be done by someone else. When you delegate those things on your list that someone else could do for you, you free up your time to do the high value, important tasks, that only you can do. There are two primary reasons people don’t delegate more. One is that they believe it would be faster to just do it themselves. While there is an initial time investment made when you teach someone else to complete a task or process, the return is realized each time they do that task (instead of you). The other reason people don’t delegate involves a control issue. Have you ever heard someone say “if I want it done right, I better do it myself”? To relinquish control and feel good about it, take the following steps when you delegate:
Just Say No Take a look at your task list and see what “low value” tasks you can eliminate all together. Be thoughtful when you add something new to the list. Ensure that you consider what is already on your list before you say “yes” to new requests for your time or talents. Is the request in line with your priorities? Keep in mind that every time we say “yes” to something, we’re saying “no” to something else. For example, saying “yes” to that additional committee may mean saying “no” to making it home to dinner with your family. Saying “yes” to an additional project may mean saying “no” to something else on your plate. If the new request is coming from your boss and you feel it will overload you, ask him or her to help you prioritize the new task or project in relation to your current or ongoing projects. Focus Stop Multitasking. It doesn’t work as well as you think it does. Most people believe they can save time by trying to do two or three things at once. Typical multitasking examples include: sending emails while on the phone, listening to a colleague while sorting mail, or making an unrelated list during a meeting. While most people think they are being more productive, growing research shows that multitasking actually makes you less efficient and reduces brainpower to perform each task. The Journal of Experimental Psychology published a study showing that those who multitask are less effective than those who focus on one project at a time. More and more studies are coming out with evidence that multitasking is problematic. According to CNN.com, heavy multitaskers did worse on attention tests than non-multitaskers and the multitaskers were more easily distracted by irrelevant information. Some additional effects of mulitasking are that it is linked to short term memory loss, it can induce a stress response that when prolonged can damage cells that form new memory, it can change your ability to concentrate or increase gaps in your attentiveness, and it can increase the chance of mistakes. The primary skill we need to overcome multitasking is the ability to FOCUS. We also need to be able to handle interruptions and eliminate distractions. Focus on one task at a time. This means doing something, and thinking about what you’re doing at the same time. Periodically during the day ask yourself “what am I doing right now?”. The task that you are working on “right now” should be the only thing that has your attention. Eliminate distraction by silencing your phone, turning off email notifications, putting a “do not disturb” sign on your door, etc.. It is also important to have a clutter-free workspace, to minimize “shiny object distraction” which in turn will allow you to be more productive. By employing these strategies, the next time someone inquires “how are you?”, you’ll be able to respond “great!”, knowing that you’re busy getting the important things done. Here’s to your productivity! Debbie Rosemont is a Certified Professional Organizer, Productivity Consultant and Trainer and Owner of Simply Placed. Simply Placed teaches organized systems and productive habits that allow busy professionals to maximize their time, focus on their priorities, reduce stress, improve their customer service and increase their bottom line. She is the author of Six-Word Lessons to Be More Productive. |
See the Authors!
All
|